A project call ends with a decision, two action items, and a deadline. An internal stakeholder missed the meeting, while an outside partner joined for only part of it. Zoom and Google Meet can both produce an AI recap. The practical question is how each gets the right version to the people who need it.
Zoom delivers a summary through email and Chat
Zoom’s Meeting Summary uses speech-to-text data from the portion of the meeting where the feature was active. The host or co-host can start or stop it. Zoom can send the recap by email and post it to the dedicated meeting chat when continuous meeting chat is enabled. The host can edit the summary and share it from the web portal. Zoom Meeting Summary
Automatic sharing can be limited to hosts, extended to invitees in the organization, or include external invitees if the administrator allows it. Someone who joined from a forwarded link falls outside that automatic invitee list. Zoom also lets an account choose whether notification emails contain the summary or link to an authenticated view. Zoom sharing settings
Google Meet puts the recap in a shared document
Gemini’s Take notes for me produces a Google Doc and adds a link to the Google Calendar event. For a scheduled meeting, hosts can select all invitees, invitees in their organization, or hosts and co-hosts. The Calendar invitation defines that audience, so an invited teammate can get access even if they missed the call. Guests invited through a group address need to request access individually. Google Meet Help
The document gives a team a place to correct a deadline or add context before circulating it more widely. For an instant meeting, Google describes a narrower default audience consisting of hosts and the person who started note-taking. Check the actual document access when an outside partner needs a copy.
Check the recap from the recipient’s side
Use a short meeting with an absent invitee and a guest who joins from a shared link. Confirm which account receives the recap, whether it can open it, and where the host can correct a mistaken action owner. For meetings that require review before distribution, start with host-only sharing and check that the chosen Zoom license or Google plan supports the feature. Open the recap from a recipient’s account as well as the host’s. The Calendar link or the Zoom notification can be easy to find while access to the underlying recap still depends on the sharing settings.
